posted May 14, 2015, 10:48 PM by Maj Pat Crockett   [ updated Aug 20, 2015, 8:59 PM ]
Senior Members,

If you know of a cadet who is need of funding for a first time basic encampment fees and/or uniforms, please ensure they are aware of this very limited time offer.  This is for SUMMER encampments.  This must be completed by 1 June.

Linette M. Lahan, Maj, CAP
Kansas Wing Director of Administration
Kansas Wing Chief of Staff

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Dear Interested Senior Staff Members 

(The following email has been sent to each cadet that has not attended an encampment.  Following their portion, an explaination of how things will happen is for you.  The information is also availalbe on our web site,www.capmembers.com/ceap. 

Attend Encampment This Summer 
Financial Assistance is Available 
Nothing is Holding You Back!

Announcing the Cadet Encampment Assistance Program. Money is available to send you to encampment. Please go get your parent or guardian now and read through this announcement together. 

Thanks to Air Force support, CAP has special funding available this year to cover encampment fees, uniforms, transportation, and other costs associated with our encampment program, with an emphasis on serving economically disadvantaged cadets. This is great news and evidence of the Air Force’s pride in your accomplishments and enthusiasm for your future. In short, if you want to attend an encampment this summer, don’t let an inability to afford it hold you back.

Eligibility. Assistance is available only to first-time encampment attendees. We can even refund fees you’ve already paid for encampment, if your family has a financial need and you meet any of the criteria explained below.

Deadline. Hurry. Funds are awarded on a first-come, first-served basis.

Application Process.
 With a parent or senior member, log-in to eServices at www.capnhq.gov.

1. Click “Cadet Encampment Assistance Program,” answer the questions posed, and that’s it. For your information, those questions are shown below.

2. What do you need to support your participation at encampment? 
a. I need help paying for encampment lodging and meals. 
b. I need help paying for a camouflage BDU and/or Blues uniform. 
If you’ve outgrown your uniform, or if your used uniform is in poor condition, you’re eligible for uniform assistance. 
c. I need help with BOTH lodging/meals and uniforms.

3. Which encampment do you plan to attend? {select from list}


4. Please click the box below that best describes your family’s financial situation. CAP will keep this information confidential. Fellow cadets will not know that you’re participating in this program. Only the squadron commander, encampment commander, and encampment finance officer will know you’re receiving assistance.

1st Priority Cadets. 
My family has a real need for assistance because we meet at least one criterion below. 
No special paperwork is needed; you are self-identifying your eligibility on an honor system. 
a. My parent or guardian has been unemployed or worked only part-time during the past 12 months. 
b. Our family participates in the SNAP, WIC, School Lunch, Title I School, or HUD public housing program 
c. A parent, guardian, or sibling receives Social Security disability benefits 
d. We are a single parent household. 

2nd Priority Cadets. My family has limited resources. Financial support would help because we meet one of the criteria below. No special paperwork is needed; you are self-identifying your eligibility on an honor system. 
a. Our family has two or more cadets enrolled in CAP. 
c. Encampment is a “special” expense that we can’t easily budget for. 
d. We’ve experienced some financial challenges recently.

5. Register for Encampment. Remember to apply to attend encampment. You’ve just applied for financial assistance, but you still need to register for encampment itself, if you haven’t already. If you can’t attend your local wing’s encampment (i.e.: the date is inconvenient or they don’t have any vacancies), visit our Encampment Calendar and think about applying for an encampment in a nearby state.

Approval Process

1. After you complete your application, you’ll receive an email confirmation from National Headquarters.

2. We’ll alert your squadron commander and ask him or her to endorse your application. When that happens, you’ll receive another email confirmation.

3. Within seven days of your commander approving your application, National Headquarters will email you, announcing the status of your request for assistance.

4. If granted assistance with encampment fees, National Headquarters will send those funds directly to the encampment on your behalf. Or, if you’ve already paid your tuition, the encampment will send you a refund after your graduate.

5. If granted assistance for uniforms, National Headquarters will email you a voucher, redeemable at our uniform vendor, Vanguard. You would then visit the Vanguard website and shop for BDUs, Blues, or insignia, then a few days later your items would arrive in the mail.

--- Staff informaiton --- 

Computing Encampment Fees

We’ll reimburse you for the per person lodging fees plus your location’s Federal per diem rate for each cadet we financially support through this program. This figure will cover your expenses, but from an accounting and grants management perspective, this arrangement makes more sense than simply paying the advertised tuition, as we know many wings underwrite a portion of the encampment. Wing Financial Analysts are helping us compute your actual lodging.


Transmitting Financial Assistance

We’ll transmit lodging and per diem payments to you in one lump sum via EFT to your Wing, prior to your encampment. Of course, we’ll also give you a roster of cadets receiving the assistance so you know whose expenses are being paid.


No-Show Cadets

Although rare, it’s conceivable that a cadet who receives financial assistance might not show up for encampment or might not graduate. In that case, the wing must return that cadet’s financial assistance to National Headquarters. The routine encampment report you complete via eServices will include a field for this purpose. If a cadet departs early due to a hardship or medical emergency, we’ll handle that on a case-by-case basis.


Safety Fund

In addition to providing direct support to individual cadets, this program can also support your encampment’s overall training and safety needs, although we’ll give priority to requests for lodging, per diem, and uniform assistance from individual cadets. To request safety fund assistance, the DCP or designee must complete an online request form available here (link). National Headquarters will reply to these requests by 1 June, and reimburse wings for approved purchases. (If you’re a June encampment, we’ll put a rush on replying to your request.)

Transportation to & from encampment       Carpools in CAP or member vehicles; reimburse wings for fuel receipts Orange vests suitable for road guards       $15 each (2/flight + 4 for cadre / extra details)

Informational Webinars

We’ll be offering four webinars to discuss the program in more detail and answer any questions. These webinars are for DCPs and encampment commanders. Please email jlee@capnhq.gov and indicate your first and second choices for webinars to attend. The sign- in information will be sent to you.


Tuesday, May 13th at 5 pm CDT 
Wednesday, May 14th at 12 pm CDT 
Wednesday, May 14th at 7 pm CDT 
Monday, May 19th at 2 pm CDT 

The National Cadet Programs Staff